North Carolina Association of International Educators

Job Description

Member at Large: Registrar

Term Three Years
Appointment: By State Chair

Term: Three Years

 

Appointment: By State Chair

 

Qualifications: Must have two years or more experience in international education.  Should be familiar with international education issues.  Should demonstrate a commitment to the concept of professional development through participation in conferences and workshops.

 

Responsibilities

  • Attend NCAIE Board Meetings representing the international education interests of professionals and community volunteers in North Carolina.
  • Work closely with State Chair, Marketing and Communications Manager, Treasurer, and other Board members to ensure clear communication regarding North Carolina state conferences, workshops, dates, program fees & reporting responsibilities.
  • Work with relevant Board members to create registration forms in designated NCAIE software for State Conference held each spring, Immigration Workshop held each fall, the fall Study Abroad reentry conference, and Global Student Leadership Conference in the spring. 
  • Readily available for conference registration prior to each NCAIE sponsored conference for questions on conference content, registration, location, and multiple-related questions.  If not possible, work with Marketing and Communications Manager, Chair  Stream, Treasurer and/or Conference Planners for alternative representation.
  • Work with the NCAIE Treasurer & Marketing and Communications Manager both during pre-registration and throughout each conference itself.  Maintain knowledge of PayPal as a form of payment for conference registrations.
  • Collaborate with Conference Planners and On-site Hosts for all activities related to registration prior to each conference or workshop including the set up of a Registration Table, preparation of attendees’ name badges, conference packets, etc.
  • In conjunction with the Treasurer, work to establish/review registration policies regarding late registrations, refunds, charges and related areas for all NCAIE sponsored events/conferences.
  • As needed and/or requested by the State Chair, provide registration support for new or periodic North Carolina State Workshops dealing with relevant international education issues and concerns.
  • Maintain conference supplies ranging from name badges to office supplies as needed.  Store supplies for Board between conferences. 
  • Assess/develop/recruit potential new leaders for Registrar position and assist Chair Stream in recruiting, selecting, and training a replacement. Serve as a mentor to the successor.
  • Attend the NCAIE State Conference.
  • Attend the NAFSA Region VII and NAFSA National Conferences if possible.
  • Assist with other NCAIE events throughout the year, as needed. 

Updated.  September 2019