Pre-Conference Workshops

In addition to a great conference day schedule, a number of workshops and other events will be offered a day prior to this year’s NCAIE State Conference. Pre-conference happenings will take place on Thursday, March 8, 2018, at Guilford College.

Thursday, March 8th Schedule:

10:00am – 12:00pm Education Abroad Leadership Roundtable (no fee required)
12:00 – 5:00pm F-1 Beginner Workshop
12:00 – 3:00pm F-1 Intermediate Workshop
12:00 – 2:00pm Education Abroad: Funding and Financial Resources
2:00 – 5:00pm J-1 Beginner Workshop
2:00 – 5:00pm Education Abroad Risk Management Workshop
2:00 – 5:00pm Education Abroad: Faculty-Led Programming: Opportunities and Challenges
3:00 – 5:00pm Advanced Immigration Roundtable (no fee required)

Event Descriptions:

Education Abroad Leadership Roundtable
Leaders of Education Abroad offices throughout North Carolina are invited to attend a roundtable discussion prior to the NCAIE conference. Discussion topics will cover current issues, strategic priorities, and future directions, among others. The intention is to discuss hot topics and share best practices in an informal setting. Directors who are unable to attend are encouraged to designate other leadership from their EA office to attend, if possible. (More information + RSVP here)

F-1 for Beginners: (International Student & Scholar Services: Immigration)
Presenters: Jessica Larsen, University of North Carolina at Chapel Hill; Karen Marshall, Appalachian State University
This workshop is designed for those new to the field of immigration advising, campuses with a small number of international students, or as a refresher course. The workshop will cover the following topics: DSOs and their role at an institution, immigration documents, and visa types, issuing I-20s, recordkeeping requirements, maintaining status, changing status, reinstatements, school transfers, and resources.

F-1 Intermediate: (International Student & Scholar Services: Immigration)
Presenters: Lindsay Pepper, Appalachian State University; Dylan Sugiyama, Duke University
This intermediate level workshop is designed for DSOs who understand the processes of F-1 student advising and are ready to tackle some of the more complex, or “gray,” situations. Participants will discuss a range of case studies on the topics of DSO responsibilities, travel, transfers, employment, change of status, and reinstatement.

J-1 for Beginners: (International Student & Scholar Services: Immigration)
Presenters: Amy Mabery, University of North Carolina at Charlotte; Hillary Patton, North Carolina State University
Designed for relatively new ROs and AROs, this session covers J-1 immigration documents, federal record keeping requirements, J categories, issuing DS 2019s, program validation and maintaining status, change of status, and academic training.

Education Abroad: Risk Management: (Education Abroad)
Presenters: Kim Coyne; Anna Hayes, North Carolina State University
This workshop will help advisors understand their role in risk management and mitigation. The discussion will be centered on the importance of planning well for study abroad programs, how to best mitigate risks, and legal requirements necessary to follow. Through small group discussions of various case studies, attendees will be able to share Best Practices they already know, formulate others, and understand how to put them into practice. The workshop is intended for entry to mid-level advisors, not directors already engaged in risk management work, and will require the active participation of the attendees.

Education Abroad: Faculty-Led Programming: Opportunities and Challenges (Education Abroad)
Presenters: Whitney Strickler, University of North Carolina at Charlotte; Julia Law, North Carolina State University; Olivia Jones, North Carolina Central University
This workshop is intended for all who are interested in developing or improving faculty-led study abroad programs at their institutions. If you are just starting the process or have led programs but would like to find out whether others are doing something new, this is the workshop for you. We will discuss the basic steps in setting up a program; the pros and cons of short-term versus summer -/semester-long programs; using third-party providers; building sustainable programs; getting the numbers to make your program viable and much more.

Education Abroad: Funding and Financial Resources (Education Abroad)
Presenters: Christopher Lytle, Appalachian State University; Mallory Sadler, Appalachian State University
Many of our students would like to study abroad, but do not know how to finance their study. How can different stakeholders on campus help students understand how to fund their study abroad? What are the roles and restrictions of financial aid advisors, study abroad advisors, and other stakeholders? What are some different ways to set up program billing and what are some points to consider with each? At this workshop, advisors from different institutions will share information on their processes and resources.

Advanced Topics in US Immigration Roundtable
Designed for experienced international student/scholar advisors, this meeting aims to share best practices among colleagues across the state. There will be facilitated discussions regarding issues of importance to the international student and scholar office. Feel free to bring items to the workshop and they will be discussed as time allows. Please also bring your business cards for networking!

NCAIE Social: NCAIE will be hosting a social on the evening of the pre-conference workshops at Gibb’s Hundred Brewing Company in downtown Greensboro. Individuals are responsible for the cost of their meal.

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